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  • The Productivity Killer You’re Ignoring

    culture personal growth team communication teamwork Feb 17, 2025


    We talk a lot about productivity killers— ineffective scheduling, stealing ownership from patients,  poor team communication and constant distractions—but there’s one culprit that rarely makes the list: bad apologies (or worse, none at all).

    Here’s the issue: we rarely address it head-on. We’re so focused on patient care and boosting productivity that we overlook the consequences of unresolved tensions. Instead of tackling cultural problems, we sweep them under the rug, pretending they’re not there - all in an effort to avoid having a grown-up conversation!  This leads to a breakdown in trust and accountability, and unhealed wounds fester among team members, making it harder to rebuild relationships. The frustration simmers quietly until, eventually, it erupts and causes chaos. The sooner we accept that conflict is an essential part of growth and trust-building, the better equipped we’ll be to prevent toxicity from undermining team culture and stalling productivity.

     

    We’ve all been there. That awkward moment when you realize you’ve messed up. Maybe you ate the last slice of pizza in the break room without making sure everyone had some.  Maybe you forgot your co-worker BFF’s birthday (again). Or maybe you gossiped about a fellow team member.  Whatever it is, you know you need to apologize. But how?

    What Makes a Good Apology?

    A good apology is simple, sincere, and without unnecessary fillers (like excuses).

    The key ingredients:

    • Acknowledge the Mistake – Say what you did. Yes, really. Be clear about it.
    • Express Regret – Show you actually care and aren’t just apologizing to get out of trouble.
    • Take Responsibility – No blaming other people or your circumstances. 
    • Offer to Make Amends – Actions speak louder than words, so back up your apology.
    • Commit to Change – Unless you want to be apologizing for the same thing next week.

    You don’t need all five steps every time, but the first, second, and last are non-negotiable. Otherwise, you’re just saying words.

    Apology Examples That Actually Work

    "I apologize for arriving late this morning.  I realize it caused stress, and that’s on me. I’ll manage my time better from here on out”

    Why it works: It’s professional, accountable, and doesn’t waste time with “but the traffic… the dog got out… the kids wouldn’t cooperate…” excuses.

    "I apologize for missing the deadline. I understand it caused delays and frustration. I’ll manage my time better and flag any issues earlier."

    Why it works: It’s professional, accountable, and doesn’t waste time with “I was really busy” excuses.

    "I’m sorry for my miscommunication in the meeting. I realize it caused some confusion, and I’ll make sure to be clearer moving forward. If there’s anything I can do to clarify things now, let me know."

    Why it works: It acknowledges the mistake and offers an immediate solution.

    "I regret the mistake in my report. I take full responsibility and will correct it immediately. I appreciate your patience and will implement better checks to ensure accuracy next time."

    Why it works: It takes ownership and offers a proactive fix, which builds trust.

    With a Friend:

    "I’m sorry for making that joke about your job. I see now that it was insensitive. I didn’t mean to upset you, but I get why it did. I’ll be more thoughtful about what I say in the future."

    Why it works: It shows empathy and a commitment to being less of a jerk.

    Apologies That Will Only Make Things Worse

    🚨 The Non-Apology: "I’m sorry if you were offended." Why it fails: This is just a fancy way of saying, "Your feelings are the problem, not me."

    🚨 The Excuse-Fest: "I’m sorry I yelled, but I was really stressed out." Why it fails: The “but” cancels out the apology. Might as well say, "I’m sorry, but not really."

    🚨 The Vague Cop-Out: "Sorry for whatever I did." Why it fails: This is the apology equivalent of throwing spaghetti at the wall and hoping something sticks.

    🚨 The Overly Dramatic Plea: "I’m the worst person ever! I don’t deserve forgiveness!" Why it fails: This makes it all about you. Now the other person has to console you instead of processing their own feelings. Not cool.

    Pro-Level Apology Tips

    ✅ Be Timely – Don’t wait until the other person has already unfriended you.

    ✅ Don’t drag others into your drama -  This isn’t Junior High! If you’re trying to get others to take your side instead of having a grown-up conversation with the person involved, you are creating a much bigger problem.

    ✅ Listen – Once you’ve apologized, zip it. Let them express how they feel.

    ✅ Follow Through – If you say you’ll change, actually do it. Otherwise, just send a pre-written apology template and call it a day.

    When Even the Best Apology Won’t Cut It

    Here’s the truth: sometimes, even the most perfectly crafted apology won’t fix things right away. People need time.

    And that’s okay.

    An apology isn’t a magic eraser—it’s a promise to do better.

    Final Thoughts: The Apology Superpower

    A good apology is the duct tape of relationships—it can fix just about anything if used correctly.

    Being good at apologizing isn’t about being perfect. It’s about being honest, empathetic, and open to growth. The goal is always the same: take responsibility, express regret, and try not to be a repeat offender.

    Now go forth and apologize like you mean it!

     

    Looking for more? 
    Check out this  
    podcast episode on Effective Apologies by Pat Lencioni



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